Most “invoice template” results hand you an empty grid and leave the hard part — knowing what belongs in it — entirely to you. This one starts the other way round: here is a complete invoice, filled in, so you can see the shape before you copy it.
Download a filled invoice example
A complete invoice as a PDF, with every field filled in — sender, client, line items, VAT, totals and bank details. Look at it, copy the shape, or use it to check your own.
Free, no account, no email address. Rendered fresh each time by the same engine that produces our customers’ invoices.
Invoice details
Required fields are marked *. Nothing is stored.
What belongs on an invoice
The exact list depends on where you are and what you sell, but the same fields turn up almost everywhere. If one of these is missing, the usual consequence is not a fine — it is a client’s accounts department sending it back and paying you a month later.
| Field | Why it is there |
|---|---|
| Your name, address and tax number | Identifies who is owed the money, and is the part most often left off a first invoice. |
| The client’s name and address | The legal recipient — the company, not the person who briefed you. |
| A unique invoice number | It has to be unique and, in most places, gapless. This is what accounting refers back to. |
| Issue date and due date | The due date is the one that decides when you are entitled to chase. |
| A line per thing sold | Description, quantity, unit price. Vague single-line invoices are the ones that get queried. |
| Net, tax rate, tax amount, gross | All four, shown separately. Your client’s bookkeeping needs the split, not just the total. |
| How to pay | Bank details and a payment reference. An invoice with no payment route is a letter. |
Where a template runs out
A template is a fine way to send your first invoice and a poor way to send your fiftieth. What it cannot do is remember anything: every invoice is a fresh copy of a file, the numbering is yours to keep straight by hand, and nothing anywhere knows which of them have been paid.
- You retype your own address and bank details every time.
- Numbering is manual, so duplicates and gaps are a question of when.
- Totals and tax are your arithmetic — a spreadsheet will happily be wrong.
- Nothing tracks what is outstanding, so chasing means reading old files.
- Editable formats are easy to alter after sending, which is exactly what a PDF is for.
The form above is the middle ground: it produces the same document as the example, as a PDF, without an account and without storing anything you type.
What this gives you and what it does not
- A filled example invoice as a PDF, in six languages
- A form that produces the same document from your own figures
- Any currency, and the document itself in twenty languages
- Works with no account, and nothing you type is stored
- Does not tell you which fields your own tax authority requires
- Is not an editable Word or Excel file — the output is a finished PDF
- Keeps no record, so numbering and copies remain yours to manage
- Does not produce a German XRechnung; that is a separate file and a separate tool
Common questions
Yes, and there is no account, no email address and no watermark. The example and the generator both work for anyone who opens the page.
No — the output is a PDF, deliberately. An invoice is a document you have sent, and a format the recipient can quietly edit is the wrong one. If you want to change something, change it in the form and download again.
Not on the free tools. A logo needs somewhere to store the image, which means an account — it is part of the free plan once you have one.
Then a PDF on its own will usually not be enough, and you want an XRechnung — a structured XML file rather than a document. There is a free generator for that too.
InkVoice keeps your details and your clients, numbers invoices for you, and tracks what has been paid — free for 5 clients and 10 invoices a month, no credit card, in six languages.
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